LBUSD RPM Project

Resource Planning Modernization (RPM)

RPM stands for Resource Planning Modernization.

Project Objective: The opportunity to review and modernize critical business systems as a District-wide priority.

Business processes we are working on include the following: Recruitment and Transfers, Personnel Management (Leaves, ADA, Career Increments, Promotions, etc.), Budget and Accounting, Purchasing and Accounts Payable, and Payroll.

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Project Proposed Timeline

Who's Involved?

Department Sponsors
A project sponsor is a senior management role that provides resources, support, and leadership to the project team and generally "owns" the project. This person also serves as a link between the Department Lead, Project Lead, and other decision-making groups.

Department Lead
The Department Lead is the main point of contact for day-to-day activities of the project for each Department. The Department Lead serves as the liaison between the Department Sponsors and the Project Lead. The Department Lead participates in all project related meetings.

Subject Matter Experts per Business Process
A department will have multiple Subject Matter Experts based on the number of business processes within the department. This is the team member who performs the required tasks / activities as part of their job responsibilities, and will know the complete business process inputs, outputs, and dependencies.

RPM Project Sponsors

Contact	Ttile	Department
Yumi Takahashi	Chief Business and Financial Officer	Fiscal Services
Renee Arkus	Executive Director	Fiscal Services
Shawn Bartschi	Assistant Director	Fiscal Services
Kelly An	Assistant Superintendent	Human Resource Services
Jack Kelanic	Chief Technology Officer	TISB
Susan Leaming	Interim Executive Officer	Personnel Commission
John Tamura	Purchasing and Contracts Director	Purchasing and Contracts
Steve Bui	Business Services Director	Warehouse
Juan Rivera	Warehouse Manager	Warehouse
David Van Westerhuyzen	Maintenance Director	Maintenance
Alan Reising	Business Services Administrator	Maintenance

RPM Project Leads

Contact	Ttile	Department
Renee Arkus	Executive Director	Fiscal Services
Shawn Bartschi	Assistant Director	Fiscal Services
Kimberly Dalton	HRS Director	Human Resource Services
Patty Mitchell	Senior Personnel Analyst	Human Resource Services
Greg Parra	Associate Analyst	Human Resource Services
Brian Jackson	Admins, Technology Support	TISB
Amy Van Fossen	Associate Personnel Analyst	Personnel Commission
Oralia Leyva	Employment Services Supervisor	Personnel Commission
Erica Bonilla	Assistant Purchasing and Contracts Director	Purchasing and Contracts
Rosie Kaay	Contract Manger	Purchasing and Contracts
Toni Sampo	Purchasing Manger	Purchasing and Contracts
Jose Hinojosa	Warehouse Supervisor	Warehouse
Chris Trejo	Computer Support Technician	Maintenance
Gloria De La Cruz	Maintenance Accounting Supervisor	Maintenance
Jesse Rodriguez	Maintenance Material Coordinator	Maintenance

RPM Project Consultants

Contact	Title
Katrina McCullough	Project and Change Lead
Prysilla Martiz	Project and Change Coordinator
Breana Ortiz	HRS Business Systems Analyst
Rati Sah	Financial Business Systems Analyst

Project Phases

Phase	Objective	Deliverables
Orientation and Planning	Project Planning for the subsequent phases	Resource roles and responsibilities Project Plan Administrative project activities complete
Requirement Gatherings	Inventory and documentation of business processes and systems. Future state redesign to streamline processes used to create the final requirements	Document Core Guidelines / Principles for requirements List of all business processes and software programs across all systems Future redesign of core identified processes  Final weights requirements for Vendor ERP RFP Data Planning and Retention Policy
Research	Familiarize LBUSD with available systems and recommendations	Outline of available ERP products designed for K-12 institutions Lessons learned and recommendations from other K-12 institutions
Request for Proposal	Conduct and select the vendor ERP system that meets the prioritized requirements for LBUSD	Vendor Bid Packet Weighted Score Cards  Selected Vendor ERP System

Benefits

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RPM Project Flyers

First page of the PDF file: McCillough-Management-Poster

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